Privacy Policy – Cyprus Association of Social Anthropologists

Effective Date: February 2026

1. Introduction

The Cyprus Association of Social Anthropologists (we, us, our) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with the General Data Protection Regulation (GDPR) (EU Regulation 2016/679).

This policy applies to all visitors of https://cyprusanthro.org/ and any services connected to the site.

2. Data Controller & Contact

Data Controller:
Cyprus Association of Social Anthropologists
Email: [[email protected]]

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us using the details above.

3. What Personal Data We Collect

We may collect the following categories of personal data:

  • Contact information: name, email address, organization
  • Membership information: if you join our association or mailing list
  • Website usage data: IP address, browser type, pages visited, date/time of access (via cookies / analytics)
  • Communications: any information you send us via contact forms or email

We collect personal data only where necessary and relevant for the purposes described below.

4. Legal Basis for Processing

We process your personal data based on one or more of the following:

  • Consent: e.g. when you subscribe to our mailing list
  • Contractual necessity: e.g. for membership administration
  • Legal obligation: to comply with applicable laws
  • Legitimate interests: to manage, improve, and operate our website and services responsibly

5. Purposes of Processing

Your data is used for:

  • Operating and maintaining the website
  • Communicating with you (newsletters, event updates)
  • Managing association membership and events
  • Complying with legal obligations
  • Improving our website and services

We do not use your data for automated decision-making or profiling.

6. Cookies and Tracking

Our website may use cookies or similar tracking technologies to collect non-identifiable information about your browsing behaviour. You can manage or disable cookies via your browser settings. Specific cookie usage and consent mechanisms (if any) are defined in our Cookie Policy (linked on the website).

7. Data Sharing

We will not sell or rent your personal data to third parties. We may share personal data where:

  • Required by law or to protect our legal rights
  • We use third-party service providers (e.g., hosting, analytics) who process data on our behalf under strict data processing agreements
  • It is necessary for the purposes outlined in this policy

Such service providers are bound to safeguard the confidentiality of your information and comply with GDPR standards.

8. International Transfers

If personal data is transferred outside the EU/EEA, we will ensure adequate safeguards are in place (e.g., standard contractual clauses) to protect your information consistent with GDPR requirements.

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, unless a longer retention period is required by law (e.g., accounting or legal obligations). When personal data is no longer needed, we securely delete or anonymize it.

10. Your Rights

Under GDPR, you have certain rights regarding your personal data, including the right to:

  • Access, correct, or update your personal data
  • Request deletion of your data (“right to be forgotten”)
  • Restrict or object to processing
  • Withdraw consent at any time
  • Receive your data in a portable format

To exercise your rights, contact us at [[email protected]]. We aim to respond without undue delay and within GDPR timelines.

11. Security Measures

We implement reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or destruction, in line with GDPR principles.

12. Changes to This Policy

We may update this Privacy Policy when our practices or legal obligations change. The “Effective Date” at the top will reflect the latest version. We encourage you to review this policy periodically.

13. Complaints

If you believe your data protection rights have been violated, you may lodge a complaint with a competent supervisory authority such as the Office of the Commissioner for Personal Data Protection (Cyprus).

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